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How do I send my passport for visa stamping in Canada?

How do I send my passport for visa stamping in Canada?

Even though you can still be denied a visa after submitting your passport for visa stamping, a request to send your passport for stamping by IRCC is a sign for you to expect a positive outcome on your application.

Whenever I apply for a Canadian visa and I receive this request, it gives me a glimpse of hope.

Upon receiving this request, you’re expected to send your passport to the visa application centre close to you.

Read also: How to upload documents for a Canada visa

The VAC will then send your passport to the Canadian visa office where it will be stamped.

If you have received the passport request in Canada, you can send it for visa stamping through any of the following means:

How do I send my passport for visa stamping in Canada?

You can send your passport for visa stamping in Canada by visiting a nearby Visa Application Centre (VAC) in person, mailing it to the VAC, using a travel agency or using a courier service.

The method you’ll use depends on your location and preference.

Here’s a detailed breakdown of each option, based on my experience.

1. Courier service

Sending your passport through a courier service is one of the most convenient ways to send your passport for stamping.

This works fine especially if you’re not near a visa application centre (VAC) or prefer to handle things from home.

During my first visa application, this was the method I used, and here’s how you can do it:

  • Choose a reliable courier service: I can’t stress this enough—select a courier service that offers tracking and insurance. This way, you can keep an eye on your passport and have peace of mind. I use a well-known courier service for this.
  • Package your passport properly: Before sending it out, package your passport to ensure it won’t be damaged in transit. Use a sturdy envelope and include all your required documents.
  • Include a return envelope: Don’t forget to include a pre-paid return envelope. You need it to get your stamped passport back. Address the return envelope correctly.
  • Follow VAC instructions: Before sending your passport, check the VAC website and follow their institution. Each VAC has its rules and you must follow them.

2. In-person submission

This is another method I have used to send my passport and it’s one of the best.

If you are someone who prefers face-to-face interactions, you can send your passport for stamping in Canada in person.

Read also: How many times can I visit Canada in one year?

Here’s what you need to know about submitting in person:

  • Locate your nearest VAC: The first step is to find the nearest VAC. You can do this by visiting the IRCC website and using their “Find a Visa Application Center” tool. Simply enter your location in the filter bar, and it’ll show you the closest centres.
  • Check the VAC’s appointment requirements: Some VACs require you to book appointments before coming to submit your passport. Make sure you do so. For the ones that operate on a walk-in basis, you’re free to walk in and submit your passport.
  • Go during operating hours: Check the VAC’s operating hours and only go when they’re open for accepting passports.
  • Come with all your documents: When you go in person, go with all the required documents. I recommend making copies of everything for your records.
  • Ask questions: If you have any questions, you can ask the VAC staff when you go in person. It is the benefit of in-person submission.

3. Trusted representative

If you’re unable to send your passport yourself, whether due to distance, time constraints, or personal reasons, you can send a trusted person to deliver it for you.

Here’s how:

  • Fill out an authorization form: Fill out the consent form to authorize someone else to submit your passport on your behalf. Only give your passport to someone who is reliable and understands the process. I recommend you use someone who has done it before.
  • Include your documents: Give the person all the documents they’ll need, including your passport.
  • Follow up with the person: Keep in touch with the person until they submit your passport at the VAC.

This was something I considered during one of my visa applications but I ultimately didn’t need it, as I was able to send my passport myself.

4. Mail submission via postal service

Mailing your passport is another good way to send your passport for stamping in Canada.

This method has worked for many applicants including myself.

Read also: Should you keep your passport on you when travelling?

This involves using a reliable postal service to send your passport and necessary documents to the designated Visa Application Center (VAC).

  • Pros: It’s convenient and can be done from anywhere, even if you’re far from a VAC. Secondly, it’s a cost-effective method.
  • Cons: The only issue with this is that there’s a risk of loss or damage during transit.

5. Use of a trusted travel agency

Once, I booked a travel package through a trusted agency, and they offered to handle my visa application, including sending my passport for stamping.

It was an amazing experience – I didn’t do anything, the agency handled all the processes.

I loved it, however, a few persons I shared this option with found it unnecessary, I mean why hire an agency when you can easily use other convenient methods to send your passport?

Read also: How soon can I reapply for a UK visa after a refusal?

If you find this option great like me, you can hire a travel agency to handle your entire visa application process, including sending your passports for stamping.

  • Pros: In my case, the agency took care of everything. My passport was handled professionally. It was a seamless experience, and I didn’t have to worry about anything.
  • Cons: It’s costly, as you’re paying for professional services.

6. Drop-off box at VAC

Some VACs offer a drop-off box service where you can simply drop your passport and other documents in a secure box without needing to interact with staff.

I do not like this option, the risk involved is too much. I want my passport to be handed over to the VAC staff, not in a drop box for any reason.

Read also: How to book a VFS appointment for passport submission for a Canada visa

As much as I do not like this option, some VACs find it great and allow it.

You can use it if you find it nice.

  • Pros: Quick and easy, especially if you’re in a rush or the VAC is busy.
  • Cons: You won’t receive immediate confirmation or assistance.

7. Through a Canadian embassy or consulate

In some cases, especially if you’re in a country without a VAC, you can send your passport directly to a Canadian embassy or consulate.

  • Pros: Direct handling by Canadian officials, which is reassuring.
  • Cons: This option is rarely available.

8. Personal delivery by a friend or family member

If you’re unable to submit your passport yourself, you can have a friend or family member deliver your passport directly for you.

Read also: Where to send your passport for a Canada visa stamping in the USA?

This option is great because it’s more personal and trustworthy. After all, you know who is handling your passport.

9. Priority mail service

From the name, you’ll know the meaning.

Priority mail service is a shipping option offered by most postal services, like Canada Post or the United States Postal Service (USPS) to make the delivery of your items faster.

I once used this when I was on a tight schedule.

I use priority mail service to expedite the process.

If you need your passport stamped quickly, this is the best option.

  • Pros: It is a fast way to send your passport.
  • Cons: The cost is higher than standard mail, but the speed and reliability make it worth the extra expense.

10. Digital submission (for E-Visas)

I know you’re probably wondering, why this option.

This option shouldn’t be here since we’re talking about the physical sending of a passport but, we’re already here and it’s not bad to include it.

While not applicable for physical passport stamping, in some visa categories, the visa is issued electronically, and the passport doesn’t need to be submitted physically.

Instead, you upload a digital copy.

  • Pros: It is fast and completely online, eliminating the need for mailing or physical submission.
  • Cons: Not available for all visas.

FAQs

What’s next after visa stamping in Canada?

After your visa has been stamped, it will be sent back to the VAC which will facilitate its return to you with the visa decision.

How long does it take to get a visa stamped after passport submission in Canada?

It takes between 2 to 4 weeks to get your passport stamped after submitting it to the VAC who will send it to the Canadian visa authorities for stamping.

Read also: Where to send passport for a Canada visa stamping outside Canada

If you want to send your passport for stamping in Canada, you can use any of these methods.

I have personally tried some and they worked great.

Whether you opt for mail submission, use of courier service, or the in-person method, you’ll get your passport stamped and returned to you.

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